Stop The

Chaos

Don’t Let Cumbersome Processes Get Between You and Full Beds.

Use an AI Referral Management Assistant:

  • Fill Beds 10X Faster by Automating Repetitive Steps
  • Saves you 50% to 70% on Referral Review Time
  • Frees Your Staff to Help Get More Admissions

Watch to discover how You Can eliminate time-draining tasks and fill beds faster

Streamline Burdensome Processes, Make Work Easier

Even skilled admissions teams burn out from lengthy intake processes. Too often, bottlenecks cost them precious hours —sifting through various EMR portals, PDFs, faxes and emails, calling pharmacies—sometimes just to decline a referral.

That wasted time often translates into empty beds, missed revenue, and delayed care for patients who need it now.

Smart Admissions changes that.

With one automated, customizable tool, you'll quickly answers the two key questions  needed to complete a speedy intake:

Financial: Can we get paid and cover costs?

Clinical: Can we meet the patient’s medical and care needs?

With faster decisions and less administrative hassle, you'll fill beds before your competitors, boost your margins and better support your patients.

Trusted by Admissions Teams Like Yours

"We've cut our decision time from 45 minutes to 10-15 minutes per referral. That speed matters - we've accepted patients we would have lost to competitors if we'd taken our usual time to respond."

Sarah Mitchell, Admissions Coordinator

Riverside Rehabilitation & Nursing

"When hospitals call multiple facilities, we're now the first to respond with a clear answer. Last month we secured five competitive admissions purely because of our speed - over $75,000 in revenue we wouldn't have captured otherwise."

Michael Torres, Director of Admissions

Meadowbrook Skilled Nursing

"We used to lose patients because other facilities responded faster. Smart Admissions eliminated that problem. We're no longer missing appropriate admissions, and our census has increased 8% since implementation."

Jennifer Lee, Administrator

Lakeside Post-Acute Care

"Our team went from 3-4 hours daily on referral administrative tasks to about one hour. We can now focus on building referral relationships instead of drowning in paperwork, and we're accepting more appropriate patients with better upfront information."

David Chen, Admissions Director

Heritage Healthcare Center

"In our crowded market, Smart Admissions gave us the edge. We answer referral sources immediately while competitors say 'I'll call you back.' We've won 12 competitive referrals this quarter specifically because of response speed. That builds our reputation as the easy facility to work with."

Patricia Rodriguez, VP of Operations

Stonebridge Rehabilitation Services

Transform Administrative Overload into Efficient Operations

Your admissions staff shouldn’t be buried in busywork, or dealing with clunky software that's either too simple to help or too bloated to move fast.

Designed by people who've walked in your shoes, you'll get automation with Smart Admissions that's built for optimizing outcomes, without replacing people.

Your Current State

Leaving beds empty and losing revenue

Wasting time on repetitive calls and logging into multiple insurance portals

Burning out admissions staff, who spend too much time combing through documents for clinical review or checking medication prices

Making rushed decisions without the full picture

With Optimized Admissions

Fill beds faster and increase facility revenue

Enjoy fewer manual steps and less paperwork with real-time insurance verification

Empower happier staff, with automated patient summaries and easy information access that saves hours each week

Accept referrals based on accurate, complete information, without delay

Make Every Bed Count with Smart Admissions

You know the feeling: it’s frustrating to be stuck behind a screen instead of giving care and coordinating with families and patients. Instead, you can use a clean, simple tool that solves your actual problems, shaped by fellow clinicians and admissions staff who know the pressure all too well.

  • Customized setup, fast

    Onboard in under an hour with an affordable setup tailored to your facility. No extended rollout, high costs or complicated configuration necessary. 

  • Automation that matters

    Replace repetitive manual tasks like scanning PDFs, checking insurance, or entering data across multiple systems. 

  • Quick insights on critical information

    In seconds, get visibility into insurance eligibility, patient profile or clinical status, and export reports for hospital admin, marketing, or other tracking.

  • Responsive, human support

    Support starts and ends with a real person. High-touch relationships, direct phone access, and screen-share help.  

 

monitor with screen

Your Simple Plan for Smarter Admissions

Your priority: make it easy for staff to act fast, review only what matters, and move patients into care quickly.   

You won't take weeks to implement Smart Admissions. There’s no complicated setup or training. And you don’t need IT support to get started. You'll have our team guiding you every step of the way. Here’s how it works:  

Watch a 15-Minute Demo

See how quickly Smart Admissions can simplify your day and explore key features like Insurance Lookup and Snapshot View, that streamline the intake process.

Fill Out a Short Questionnaire

Give us brief information about how your facility operates, and you'll receive a software tailored your environment and the specific factors that shape your admissions decisions.

Start Working Smarter

In less than an hour, your staff can start uploading referral packets and filling beds faster. They'll get back time in their day, reduce stress, and access support when they need it. 

Your Smart Admissions Questions, Answered

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